SOP - User Accounts - setup administrator accounts

To comply with regulated environment, two administrators should be created: IT Administrator and Lab Administrator.

 

IT Administrator

IT Administrator should have access to the station, but not to the data (chromatograms, methods, etc.) created by such station. IT Administrator's main responsibilities are managing configuration settings, user account management, maintaining a list of cumulative users of the system and implementing change control.

 

So for Clarity side, the following needs to be done:

• Open the Clarity station.
• In the main Clarity window, use the System – User Accounts... command to enter the User Accounts dialog.
• Create the user account with the IT Administrator rights:
• Use the New button.
• Fill in the User Name field with the desired user name.
• Fill in the Desktop File field with the desktop file name and possibly the Description field with specification of the account (e.g. the IT Administrator description or the name of the person who should be contacted in case the change of settings should be needed).

• Set the Password Restrictions (this will apply to all users). The minimal length (Min. Length) of the password must be specified (at least 6 characters are recommended or according to your company's policy), other fields are optional/dependent on regulations related to you.
• Use the Change Password button to set the User Password for your IT Administrator account. The password must comply with the Password Restrictions set in the previous step.
• Set the User Access Rights for the IT Administrator account: Open User Accounts and Open Configuration.
• To use Clarity Archive function it is necessary to enable Access To all instruments and Archive / Restore option. When external tool is used for backup these options should not be enabled.

User Accounts - Setting the IT Administrator

 

Lab Administrator

Lab Administrator should have access only to the data (chromatograms, methods, etc.) created by such station. Lab Administrator's main responsibilities are allocating CDS resources to users, creating and maintaining projects, creating and verifying methods, custom calculations and reports, etc.

So for Clarity side, the following needs to be done:

• Open the Clarity station.
• In the main Clarity window, use the System – User Accounts... command to enter the User Accounts dialog.
• Create the user account with the Lab Administrator rights:
• Use the New button.
• Fill in the User Name field with the desired user name.
• Fill in the Desktop File field with the desktop file name and possibly the Description field with specification of the account (e.g. the Lab Administrator description or the name of the person who should be contacted in case the change of settings should be needed).

• Set the User Access Rights for the Lab Administrator account. It is up to every laboratory own rules what Lab Administrator's responsibilities are, but Lab Administrator should never be able to modify configuration and do changes in User Accounts (except for allocating privileges to already created users, meaning access toOpen User Accounts is sometimes justifiable/necessary). Most common set of access rights is displayed in the image below.
• Optional: Select Certificate to be used for electronic signatures.

User Accounts - Setting the Lab Administrator